From: Goldman, Ava (Ava_Goldman@CalPERS.CA.GOV)
Date: Thu Jan 27 2005 - 09:29:49 PST
Subject: FW: Sacto location: "Keeping Your Collections Alive When Your Budget Is Cut" workshop Date: Thu, 27 Jan 2005 09:29:49 -0800 Message-ID: <781B30BA0EB0904F8203EC15339A3B69022C8914@hqk110.calpers.ca.gov> From: "Goldman, Ava" <Ava_Goldman@CalPERS.CA.GOV>
Cross-posted by request. Instructor is from Multnomah County (Portland,
Oregon)
>Title: Keeping Your Collections Alive When Your Budget Is Cut
>
>Dates and locations:
>
>Monday, March 14, San Francisco Public Library
>Monday, April 11, Los Angeles Public Library
>Tuesday, April 12, Ventura County Library, E.P. Foster
>Monday, May 16, Sacramento Public Library - Galleria
>Tuesday, May 17, Buena Park Library District
>
>To register for this workshop: Use the online registration form at
>http://infopeople.org/WS/workshop/Workshop/202
>
>Fee: There is a $75.00 fee for this workshop.
>
>
>Have you just been told that you have to make cuts to your collection
>budget? Perhaps this is the first time you have faced cuts, and you
don't
>know where to begin. Or maybe this is the third year in a row that you
>have had to cut your book budget, and you simply don't know what can be
>cut once again. Do you worry about the future of your collection, and
how
>to continue to support your library's programs?
>
>Don't despair. This workshop and your workshop colleagues will offer
>tips
>and guidelines so that you are prepared to:
>
>--Anticipate budget cuts and analyze your collection
>--Make strategic choices about which cuts to make
>--Keep your collection vibrant and useful to library users --Prepare,
>if necessary, for the next round of budget cuts
>
>
>Workshop Description: Through individual and group exercises, this
>all-day
>lecture course will provide you with the basic skills you need to make
>strategic cuts to your collection budget. The instructor will provide
>practical exercises and useful tips that can be used immediately to
deal
>with an immediate cut, as well as ongoing strategies for continuing to
>develop your collections, even in uncertain economic times. Shared
>experiences and ideas from all workshop students will enhance the
workshop
>content.
>
>Pre-workshop assignment: Workshop students should review their
>library's
>mission statement, long-range plan, or any other document that sets
policy
>and direction for their library.
>
>Preliminary Course Outline:
>
>Prepare for Cuts Before They Happen
>--Key documents - mission statement, long-range plan, collection
>development policy
>--How your collection reflects your library purpose and policies
>--Statistical reports-usage patterns, holdings, turnover rates,
>demographics, benchmarks
>--Collection analysis, such as the OCLC Conspectus
>--Understanding your library budget and where the collection fits
within
>the library and the local political context
>
>Develop a Strategic Plan for Making Cuts
>--The nature of the cuts-one time, short term, long term --Deciding how
>cuts are going to be made --Communicating decisions to staff
>
>Continue to Develop and Shape Your Collection
>--Documenting cuts for future reference
>--Dealing with any advantages to making cuts-a chance to shift
>priorities,
>prune a collection
>--Emphasizing the future collection, not its past strengths
>--Avoiding temptations to stop weeding, buy popular materials, ignore
new
>formats, or move away from your long range plan
>
>Tips and Techniques to Keep Your Collection Vibrant and Alive --Finding
>funds to do something new --Changing internal practices
>--Updating or creating written policies
>--Training staff
>--Preparing for the next budget cycle
>
>Workshop Instructor: Carolyn M. Myers. Since 1984, Carolyn has worked
>for
>Multnomah County Library, most recently as Collection Services Manager
>since 1999. Carolyn was the first centralized materials selector for
>Multnomah County Library and has since worked to expand and streamline
the
>selection processes. In her current senior executive position, Carolyn
>oversees the traditional technical services functions as well as an
>oversight role regarding all aspects of collection development at
>Multnomah County Library, including managing a centralized materials
>budget of approximately $6,000,000. Despite being one of the busiest
>libraries in the country, Multnomah County Library has faced budget
cuts
>the last three years, with little improvement expected. However, the
>Library continues to grow in usage by the public, with last year's
>circulation nearly 19 million or more than 26 items per person in the
county.
>
>Who Should Attend: Anyone from the California Library Community with an
>interest in library collections. Library Directors, Collection
Development
>Librarians, Materials Selectors, or Ordering Librarians would
especially
>benefit. This workshop would also be appropriate for Business Managers
or
>anyone else who works with library budgets.
>
>Other Logistics:
>
>*On-site check-in is from 8:30-9:00 AM; instruction is from 9:00
>AM-4:30 PM.
>
>*Maps, directions, and parking information are available on the
>Infopeople
>Web site at http://infopeople.org/WS/workshop/Directions. Infopeople
does
>not validate or pay for parking.
>
>*Infopeople does not provide refreshments or lunch. Since some
>training
>locations do not have in-house or convenient food service, Infopeople
>recommends that participants bring a sack lunch.
>
>To view a complete list of Infopeople workshops and for general
>information about Infopeople training opportunities, go to the main
>Infopeople Workshops page at http://infopeople.org/WS/workshop
>
>If you have questions about registration or scheduling of workshops,
>please contact Linda Rodenspiel, the Infopeople Project Assistant, at
>assist@infopeople.org or by phone at 650-578-9685.
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